From the register to the stockroom

Prepare the check before you walk the room.

Select up to 100 works from one exact gallery and consignment label group. ConsignClear prepares a printable sheet with artwork titles, artists and gallery stock IDs, plus optional artist stock IDs.

Blank observations keep the check independent

The sheet leaves Observed status and Check note fields blank. Existing gallery or recipient reports are excluded, alongside prices, sales, payment records, source CSVs, operator identities and earlier notes. It is a place to write what you observe, not evidence that the selected works are present.

Review the selected works first

Check the label group, selected count and identifying details in the preview. Works from another gallery or consignment cannot be mixed into the same sheet. Matching text labels are not authenticated identities. Changing a selection, paper option or ledger clears the prepared download.

Choose Letter or A4

The offline HTML lays out two works per page and repeats the gallery and consignment header. Open the download in a browser and print using its selected paper size, with browser headers and footers off. Keep handwriting within each work’s blank fields. Do not use the sheet as a restorable archive.

Long or unsupported labels that cannot fit the fixed print layout are rejected with an explanation rather than shortened. Optional artist stock IDs must fit the print limit; leaving that option off preserves the gallery stock IDs used to identify each work.

Record the outcome deliberately

After the physical check, use the reviewed stock-check round to enter observations and retain notes in the local ledger. Downloading or marking paper does not create an assertion, send a report, acknowledge delivery, resolve a discrepancy or verify another person’s account.

For financial reconciliation, use the separate selected-works statement. To locate entries in a larger register, use record search and filters.